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1. Technical Coaching on Proposal Development for Institutional Projects/Programs

The Project Development Unit (PDU) provides technical assistance in the development of project proposals for institutional projects and programs. This includes technical review, coaching and guidance to ensure that proposals are aligned with the strategic objectives of Northwest Samar State University (NwSSU) and comply with institutional standards. The PDU issues a Unit Advisory for the call for technical coaching on institutional project or program proposals, beginning month of the second quarter of each year. The PDU receives a maximum of five (5) proposals on Mondays only, after Unit Advisory has been issued.

Office or Divison:Project Development Unit
Classification:Highly technical
Type of Transaction:Government – to – Government (G2G)
Who may avail:Faculty, researchers, university personnel, and extension project proponents
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
Technical Assistance Request Form(PDU – QF – 01)Project Development Unit (PDU)
Project Proposal or Concept PaperPrepared by the proponent
Supporting documents (e.g., legal basis, related studies)Provided by the proponent
Endorsement from immediate supervisor or Extension Services DirectorConcerned office

HOW TO AVAIL OF THE SERVICES

No.CLIENT STEPSAGENCY ACTIONSFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
1.Submit a duly accomplished Technical Assistance Request Form (TARF) with required attachments to PDU.1. Review the completeness of the submitted documents.
2. Notifies the proponent of the completeness or lack of documents/data
None2 workings days


1 working day
PDO I
2. Awaits feedback1. Conduct Technical Review using the Technical Review & Coaching Form (PDU – QF – 02)
2. Technical review is finalized
None5 working days






2 working days
PDO II






PDO III
3.Receives schedule for feedback and coaching conferenceInforms client of the schedule for feedback and coaching conference None1 working dayPDO 1
4.Receives feedback and inputs Provides feedback and coaching conferenceNoneWithin 5 days after having been informed of the schedulePDO II or PDO III
5. Enhances proposal and submits back to PDU 1. Receives proposal and reviews its compliance to the agreed enhancements
2. Marks the proposal as officially reviewed
1 working daysPDO Support Staff
6. Receives the “officially reviewed” proposal and Fills out the Assistance Completion Report & Feedback Form (PDU-QF-03).1. keeps a copy of the “officially” reviewed proposal
2. Keeps copy of the filled-out Assistance Completion Report & Feedback Form
3. Assesses performance efficiency
None1 working daysPDO Support Staff





PDO Support Staff



PDO Support Staff
TotalNone20 working days

2. Technical Assistance for Partnership Engagement

The Project Development Unit (PDU) provides technical assistance in facilitating engagements with potential partners for approved institutional and extension programs/projects. This includes technical support in identifying prospective partners, drafting a Memorandum of Understanding (MOU) or Memoranda of Agreement (MOA), and formalizing partnerships through ceremonial signing. The PDU issues a Unit Advisory for the call of technical assistance to interested personnel or offices on engagements with potential partners for approved institutional and extension program / project. The PDU receives a maximum of five (5) proposals on Mondays only, after Unit Advisory has been issued.

Office or Division:Project Development Unit
Classification:Highly Technical
Type of Transaction:Government – to – Government (G2G)
Who may avail:Faculty, researchers, and university personnel involved in institutional and extension projects
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
Technical Assistance Request Form (PDU-QF-01)Project Development Unit (PDU)
Approved program/project proposalPrepared by the proponent
Endorsement from concerned Vice President Concerned office

HOW TO AVAIL OF SERVICE

No.CLIENT STEPSAGENCY ACTIONSFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
1.Submit a duly accomplished Technical Assistance Request Form (TARF) with required attachments to PDU.1. Review the completeness of the submitted documents.
2. Notifies the proponent of the completeness or lack of documents/data
None2 workings days


1 working day
PDO I
2. Awaits feedback and schedule consultation1. Reviews request and attached documents None3 working daysPDO I
3.Receives schedule for a meeting2. Provides meeting scheduleNone1 working dayPDO II
4.Participate in a meeting to discuss engagement details and strategiesPresides and facilitates meeting for ensuring successful partnershipNone1 working dayPDO II
5. Submit a draft MOA / MOUReviews the draft of the provides appropriate inputs, facilities legal reviewNone5 working daysPDO II or PDO III
6. Collaborates with PDU in securing schedule for MOU / MOA signing with partner institutionCollaborates with the client in securing schedule for MOU / MOA signing with partner institutionNone7 working daysPDO III
7. Complete the Assistance Completion Report & Feedback Form (PDU-QF-03)1. Keeps copy of the filled – out Assistance Completion Report & Feedback Form
2. Assesses performance efficiency
None1 working day PDU Support Staff






PDO II or PDO III
TotalNone14 working days