1.Use of Venue Facility (Internal and External)
This service includes the use of the venue facility of the University

1.1 University Use
This service includes the use of the venue facility of the University on activities related to academic, administrative, research and extension functions and other activities that serve the purpose of the University.

Office or Division:	Administrative Affairs
Classification:	Simple
Type of Transaction:	Government-to-Government (G2G)
Who may avail:	All offices, academic programs or student organizations of the NwSSU.

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

1. Duly accomplished Internal Request Slip (IRS) 2. a. 1 Original Letter Request on the conduct of activity duly recommended by the immediate supervisor and approved by the respective VicePresident (e.g. term examinations, unit meetings, instruction-related events) OR b. 1 Photocopy of Duly Approved Proposal (e.g. seminars/trainings of the different units, activities of accredited student organizations) Note: Number 2 is not required when the use of facility is for Institutional activities of the University especially those found in the calendar of activities (e.g. Intramurals, Council meetings, accreditation freshmen orientation, operational/ strategic planning)

ASBAO a. Made and facilitated by the authorized representative of requesting office for functions related activity or requesting faculty for instruction or student-related activity. b. Made and facilitated by the proponent of the activities.

HOW TO AVAIL OF THE SERVICE

No.	CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSIN G TIME	PERSON RESPONSIBLE
1.	Inquires with the office if the facility is available on intended date/s of use.	1.1 Checks the availability of the facility. 1.2 Informs the client whether or not the facility is available for use	None	5 minutes	ASBAO Attending Personnel
2.	Reserves the date/s and asks for IRS Form if the facility is available for use.	2.1 Provides IRS form to client and orient the client on how to accomplish the form along with the requirements to be submitted. 2.2 Books the reservation using a pencil (reservation is only confirmed once the requirements are submitted)	None	3 minutes	ASBAO Attending Personnel
3.	3.1 Fill out completely the form and let the concerned signatories sign the same. 3.2 Submits the requirements to the attending personnel of the office a day before the activity.	3.1 Receives requirements and check if the IRS form is completely filled out and requirements are complete. 3.2 Advises the client if the requirements are complete. 3.3 Processes the request for approval of the ASBAO Director and advises the client once approved. 3.3 Calendar the activity using a permanent marker. 3.4 Issues a Notice on Use of Facility to the security guard on duty or other concerned units if the event is to be conducted beyond the office hours.	None	5 minutes	ASBAO Attending Personnel ASBAO Director
Total			None	13 minutes

1.2 Use of Facility with Fees

This service includes the use of the facility of the University for personal use of employees or by
clients outside the university

Office or Division:	Administrative Affairs
Classification:	Simple
Type of Transaction:	Government-to-Citizens (G2C) Government-to-Government (G2G) Government-to-Businesses (G2B)
Who may avail:	Any individual, group or organization not covered in 1.1.

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
Duly filled out Request Slip (RS) Official Receipt (OR) of paid fees	ASBAO Cashier’s Office

HOW TO AVAIL OF THE SERVICE

No.	CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSIN G TIME	PERSON RESPONSIBLE
1.	1.1 Inquires with the office if the facility is available on intended date/s of use. 1.2 Reserves the date of intended use	1.1 Checks the availability of the facility. 1.2 Informs the client whether or not the facility is available for use. 1.3 Books the reservation using a pencil and orients the clients as to the requirements (reservation is only confirmed once the requirements are submitted) 1.4 Provides RS form to client	None	3 minutes	ASBAO Attending Personnel
2.	2.1 Duly fills out the RS Form 2.2 Presents the completely filled out form to the attending personnel of the office for review	2.1 Requires the client to completely fill out the form. 2.2 Receives the RS Form and check if the form was completely filed out. 2.3 Determines the fees 2.4 Advises the client to go to the Cashier’s Office, present the request slip and pay the corresponding fees.	None	10 minutes	ASBAO Attending Personnel
3.	Pays the corresponding fee in the Cashier’s Office	3.1 The authorized personnel of the Cashier’s Office receive the payment and issues an OR.	Socio Cultural Center: 15,000.00 /8 hours BDC: 16,000.00 /8 hours LED Wall: 20,000.00 Per 8 hours Others: Chair5.00/ piece Table15.00/piec e Tennis Court: a. without use of electricity 150.00/ hour b. with electricity 250.00/ hour	3 minutes	Authorized personnel of the Cashier’s Office
4.	Presents the original copy of the Official Receipt (OR) to the attending personnel of the office.	5.1 Checks the original copy of the OR, photocopies the same and attaches the photocopy to the RS. 5.2 Returns to the client the original copy of the OR. 5.3 Processes the request for approval of the ASBAO Director 5.4 Confirms the reservation and advises the client as to confirmed reservation. 5.5 Assigns an office personnel to assist the client during the period of the event. 5.6 Issues a Notice on Use of Facility to the security guard on duty and other concerned units	None	5 minutes	ASBAO Attending Personnel ASBAO Director
Total			None	13 minutes

1.3 Use of Open Spaces

This service includes the occasional use of open spaces during events in the university

Office or Division:	Administrative Affairs
Classification:	Complex
Type of Transaction:	Government-to-Government (G2G) Government-to-Businesses (G2B)
Who may avail:	Any association or business entity

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Duly filled out Request Slip (RS) 2. Official Receipt (OR) of paid fees 3. *Business Permits (Mayor’s Permit and Sanitary Permit) *For Food-related business only	ASBAO Cashier’s Office LGU

HOW TO AVAIL OF THE SERVICE

No.	CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSIN G TIME	PERSON RESPONSIBLE
1.	Inquires with the office as to available space	1.1 Checks the availability of the space 1.2 Informs the client whether or not the space is available for use. 1.3 Orients the client as to fees and requirements.	None	3 minutes	ASBAO Attending Personnel
2.	2.1 Confirms to avail the space 2.2 Duly fills out the RS Form	2.1 Provides RS form to client 2.2 Requires the client to completely fill out the form.	None	5 minutes	ASBAO Attending Personnel
3.	Presents the completely filled out form and other requirements to the attending personnel of the office for review	3.1 Receives the RS Form and check if the form was completely filed out and requirements are complete. 3.2 Determines the fees 3.3 Advises the client to go to the Cashier’s Office, present the request slip and pay the corresponding fees	350/day + cost of electricity when utilized	3 minutes	Authorized personnel of the Cashier’s Office
4.	Pays the corresponding fee in the Cashier’s Office	3.1 The authorized personnel of the Cashier’s Office receive the payment and issues an OR	350/day + cost of electricity when utilized	3 minutes	Authorized personnel of the Cashier’s Office
5.	Presents the original copy of the Official Receipt (OR) to the attending personnel of the office.	5.1 Checks the original copy of the OR, photocopies the same and attaches the photocopy to the RS Form 5.2 Returns to the client the original copy of the OR. 5.3 Processes the request for approval of the ASBAO Director. 5.5 Assigns an office personnel to assist the client in setting up. 5.6 Issues a Notice on Use of Facility to the security guard on duty and/or concerned units	None	5 minutes	ASBAO Attending Personnel Auxiliary Head ASBAO Director
Total			None	13 minutes

2. Printing Services (Internal and External)

This service includes printing of forms and other documents.

2.1 University Use Without Fees
This service includes printing of forms and other documents related to the functions of
all the offices of the University where the requesting office provides printing materials

Office or Division:	Administrative Affairs
Classification:	Complex
Type of Transaction:	Government-to-Citizen (G2C) Government-to-Government (G2G)
Who may avail:	All offices of the University.

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Duly filled out Request Slip (RS) 2. Official Receipt (OR) of paid fees 3. *Business Permits (Mayor’s Permit and Sanitary Permit) *For Food-related business only	ASBAO Cashier’s Office

HOW TO AVAIL OF THE SERVICES

No.	CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSIN G TIME	PERSON RESPONSIBLE
1.	Asks for IRS Form	Provides IRS form to the client Requires the requester to completely fill out the form	None	3 minutes	ASBAO Attending Personnel
2.	Fills out completely the IRS Form, let the concerned signatories sign the same and submits the requirements to the attending personnel of the ASBAO office along with the printing materials	2.1 Receives the IRS Form together with the printing materials needed 2.2 Checks if the form was completely filled out and printing materials are complete 2.3 Forwards the request and printing materials to the assigned personnel 2.4 Processes the request for approval of the ASBAO Director 2.5 Requires the client or his/ her authorized representative to fill-out the information required in the printing log sheet 2.6 Advises the client as to the schedule of release which shall be within 3 days from date of request depending on the number of request. 2.7 Performs printing	None	10 minutes Riso (Ordinary): 20 minutes/ ream Riso (COM Printing): 15minutes/ ream Ink Jet Printing: 25 minutes/ ream	ASBAO Attending Personnel ASBAO Director ASBAO Personnel-InCharge
3.	Pays the corresponding fee in the Cashier’s Office	3.1 Releases the printed documents to the client or his/her authorized representative within the releasing period. 3.2 Requires the client or his/ her authorized representative to fill-out the information required in the printing log sheet upon release of printed documents.	3.2 Requires the client or his/ her authorized representative to fill-out the information required in the printing log sheet upon release of printed documents.	3 minutes	ASBAO Personnel-InCharge
Total			None	3 minutes

2.2 University Use With Fees

This service includes printing of forms and other documents related to the functions of all the
offices of the University where the requesting office does not provide printing materials

Office or Division:	Administrative Affairs
Classification:	Complex
Type of Transaction:	Government-to-Government (G2G)
Who may avail:	All offices of the University.

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
Duly filled out Request Slip (RS) Purchase Request	ASBAO Procurement Office

HOW TO AVAIL OF THE SERVICE

No.	CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSIN G TIME	PERSON RESPONSIBLE
1.	Asks for Request Slip	1. Provides Request Slip to the client 2. Requires the client to completely fill out the form	None	3 minutes	ASBAO Attending Personnel
2.	Fills out completely the Request Slip, let the concerned signatories sign the same and submits the requirements to the attending personnel of the ASBAO office	2.1 Receives the requirements 2.2 Checks if the form was completely filled out 2.3 Forwards the requirements to the assigned personnel. 2.4 Processes the request for approval of the ASBAO Director 2.5 Advises the client as to the schedule of release which shall be within 3 days from date of request depending on the number of request. The client or his/ her authorized representative shall get the documents within 5 working days from scheduled date of release. 2.6 Performs printing 2.7 Prepares the Statement of Account (SOA) 2.8 Submits the SOA to the Procurement Office	Continuous Ink ( Long/ Short / A4): Black and White-2.00/ page Partly Colored -3.00/page Full Color -5.00/page Riso COM Printing ( Long/ Short / A4): Black and White-1.00/ page Partly Colored 4.00/page Full Color 6.00/page A3: Black and White-2.00/ page Partly Colored 8.00/page Full Color 12.00/page Riso Ordinary Printing (Black and White) Short /A4: 350.00/ ream Long: 370.00/ ream Ink Jet Printing (Long/ Short / A4): Black and White-3.00/ page Partly Colored 12.00/page Full Color 20.00/page A3: Black and White-6.00/ page Partly Colored 24.00/page Full Color 40.00/page In case of special printing (e.g. graduation program invitations) fees may vary depending on materials to be used	10 minutes Riso (Ordinary): 20 minutes/ ream Riso (COM Printing): 15 minutes/ ream Ink Jet Printing: 25 minutes/ ream	ASBAO Attending Personnel ASBAO Director ASBAO Personnel-InCharge
3.	Claims the requested printed documents and acknowledges receipt of the same.	3.1 Releases the printed documents to the client or his/her authorized representative within the releasing period. 3.2 Requires the client or his/ her authorized representative to fill-out the information required in the printing log sheet upon release of printed documents	None	3 minutes	ASBAO Personnel-InCharge
Total			None	3 minutes

2.3 Paying Customers (Printing)

This service includes printing of documents where external clients pay the fees.

Office or Division:	Administrative Affairs
Classification:	Complex
Type of Transaction:	Government-to-Government (G2G) Government-to-Businesses (G2B)
Who may avail:	Any individual, group, organization or agency not covered in 2.1.

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
Duly filled out Request Slip (RS) Purchase Request	ASBAO Procurement Office

HOW TO AVAIL OF THE SERVICE

No.	CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSIN G TIME	PERSON RESPONSIBLE
1.	Asks for RS Form	1. Provides RS form to the client 2. Require the client to completely fill out the form	None	3 minutes	ASBAO Attending Personnel
2.	Fills out completely the RS Form and presents it to the attending personnel of the office	2.1 Receives the filled out RS Form and checks if the form was completely filled out. 2.2 Determines the fees 2.3 Advises the client to go to the Cashier’s Office, present the request slip and pay the corresponding fee	Continuous Ink ( Long/ Short / A4): Black and White-2.00/ page Partly Colored -3.00/page Full Color -5.00/page Riso COM Printing ( Long/ Short / A4): Black and White-1.00/ page Partly Colored 4.00/page Full Color 6.00/page A3: Black and White-2.00/ page Partly Colored 8.00/page Full Color 12.00/page Riso Ordinary Printing (Black and White) Short /A4: 350.00/ ream Long: 370.00/ ream Ink Jet Printing (Long/ Short / A4): Black and White-3.00/ page Partly Colored 12.00/page Full Color 20.00/page A3: Black and White-6.00/ page Partly Colored 24.00/page Full Color 40.00/page In case of special printing (e.g. graduation program invitations) fees may vary depending on materials to be used	5 minutes	ASBAO Personnel-InCharge
3.	Claims the requested printed documents and acknowledges receipt of the same.	3.1 Releases the printed documents to the client or his/her authorized representative within the releasing period. 3.2 Requires the client or his/ her authorized representative to fill-out the information required in the printing log sheet upon release of printed documents	Continuous Ink ( Long/ Short / A4): Black and White-2.00/ page Partly Colored -3.00/page Full Color -5.00/page Riso COM Printing ( Long/ Short / A4): Black and White-1.00/ page Partly Colored 4.00/page Full Color 6.00/page A3: Black and White-2.00/ page Partly Colored 8.00/page Full Color 12.00/page Riso Ordinary Printing (Black and White) Short /A4: 350.00/ ream Long: 370.00/ ream Ink Jet Printing (Long/ Short / A4): Black and White-3.00/ page Partly Colored 12.00/page Full Color 20.00/page A3: Black and White-6.00/ page Partly Colored 24.00/page Full Color 40.00/page In case of special printing (e.g. graduation program invitations) fees may vary depending on materials to be used	3 minutes	Authorized personnel of the Cashier’s Office
4.	Presents the original copy of the Official Receipt	4.1 Receives the request slip and the original copy of the OR and photocopy the same. 4.2 Processes the request for approval of the ASBAO Director 4.3 Forwards the requirements to the assigned personnel 4.4 Advises the client as to the schedule of release. 4.5 Performs printing		7 minutes Riso (Ordinary): 20 minutes/ ream Riso (COM Printing): 15 minutes/ ream Ink Jet Printing: 25 minutes/ ream	Attending Personnel ASBAO Director ASBAO Personnel-In-Charge
5.	5.1 Releases the printed documents to the client or his/her authorized representative within the releasing period. 5.2 Requires the client or his/ her authorized representative to fillout the information required in the printing log sheet upon release of printed documents		None	5 minutes
Total			None	43 minutes

3. Universal Testing Machine (UTM) (Internal and External)

This service includes testing of selected materials

Office or Division:	Administrative Affairs
Classification:	Complex
Type of Transaction:	Government-to-Citizens (G2C) Government-to-Government (G2G) Government-to-Businesses (G2B)
Who may avail:	Any individual, group, organization or agency.

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Duly filled out Request Slip (RS) Form 2. Original Copy of Official Receipt (OR) of paid fees	ASBAO Cashier’s Office

HOW TO AVAIL OF THE SERVICE

No.	CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSIN G TIME	PERSON RESPONSIBLE
1.	Asks for UTM Request Form	1. Provides UTM Request Form to the client 2. Requires the client to completely fill out the form.	None	3 minutes	ASBAO Attending Personnel
2.	Fills out completely the UTM Request Form and presents it to the attending personnel of the office	2.1 Receives the filled out UTM Request Form 2.2 Checks if the form was completely filled out. 2.3 Determines the fees, signs the UTM Request Form and advises the client to have the form signed by the Dean of the College of Engineering Technology, pay the corresponding fees in the Cashier’s Office and submit the requirements to the ASBAO	Concrete Cylinder Compression: 255.00/sample Concrete Beam Flexural: 425.00/sample Concrete Hollow Block Compression: 127.50/sample Deformed Steel Bar Tension (10mm-16mm dia DSB): 255.00/sample (20mm-30mm dia DSB): 425.00/sample	5 minutes	ASBAO Attending Personnel
3.	Presents the UTM Request Form to the Dean of the College of Engineering Technology	3.1 The Dean of the College of Engineering Technology signs the form.	None	3 minutes	CEA, Dean
4.	Pays the corresponding fees in the Cashier’s Office	4.1 The authorized personnel of the Cashier’s Office receive the payment and issues an OR.		3 minutes	Authorized personnel of the Cashier’s Office
5.	Submits the Requirements to the ASBAO	5.1 Receives the requirements 5.2 Photocopy the original OR and attaches the photocopy to the request form 5.3 Processes the form for approval of the ASBADirector 5.4 Releases one copy of the approved UTM Request and the OR to the client and 5.5 Advises the client to proceed to the Material Testing Shop and present the approved form to the personnel in-charge.	None	5 minutes	Attending Personnel ASBAO Director
Total			None	43 minutes

4. Bookstore Products (Internal and External

This includes photocopying as well as sale of school supplies and consigned items.

Office or Division:	Administrative Affairs
Classification:	Simple
Type of Transaction:	Government-to-Citizens (G2C)
Who may avail:	Anyone who wants to avail the service or product for their personal use.

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Duly filled out Purchase Order Sheet Form 2. Duly filled out and signed Original Promissory Note (for credit sales availed by NwSSU employees only)	ASBAO ASBAO

HOW TO AVAIL OF THE SERVICES

No.	CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSIN G TIME	PERSON RESPONSIBLE
1.	Asks for availability of items to be purchased.	1.1 Provides feedback to inquiry of clients 1.2 Requires the client to completely fill out the Purchase Order Sheet/ Promissory Note (for NwSSU employees only who will purchase on credit) if the client decides to proceed with the purchase	None	3 minutes	ASBAO Attending Personnel
2.	Fills out completely the Purchase Order Sheet (POS) Form.	2.1 Checks the completeness of the information on the POS and the document to be photocopied (if any) 2.3 Compute the fees, logged the same to the POS and advises the client of the fees to be paid	None	1 minute	ASBAO Attending Personnel
3.	3.1 Pays the fees (for cash sales) or facilitate and submits the duly signed and approved promissory note (for credit sales) to the attending personnel 3.2 Receives the items	3.1 Receives cash payment for remittance to the cashier or safe keeps the duly accomplished promissory note 3.2 Releases the items or Photocopies the document (if any) 3.3 Prepares the Sales Report and remits the cash to the cashier. 3.4 Prepares Summary of Credit Sales at the end of the month to be submitted to the Accounting Office for proper recording and to effect salary deduction (if applicable)	• Cartolina-10.00 •Pencil-6.00 •Ball Pen-6.00/ 25.00/ 37.00 • Paper Fastener2.00 • Scotch Tape-1.00 • Yellow Pad-25.00 per Pad / 0.50 per piece • Expanding Envelope-17.00 • Morroco Short10.00 • Folder (L)- 5.00 • Folder (S)-5.00 • Sliding Folder(L)- 11.00 • Brown Envelope (S)-5.00 • Brown Envelope (L)- 5.00 • Colored Paper-1.00 • Index Card (1/4,1/2)-1.00 (1/8)- 2.00/ 3 pcs Photocopying(S/L/A4)- 2.00/page •P.E. Uniform580.00/set • NwSSU Graduation Medallion-180.00 • School Uniform Cloth-485.00/set Souvenir Items: • Tumbler-330.00 • Mug-130.00 • Flat Canvass Tote • Bag-150.00 • Pen-27.00 • Planner/Notebook130.00 • Umbrella-375.00 • Acrylic Keychain25.00 • Wood Keychain65.00 Books: Title/ Unit Price Seeley’s Essentials of Anatomy & Physiology + Laboratory Manual forSeelev’s Anatomy and Physiology. 3,833.00 Biochemistry (CUSTOMIZED) 1,048.00 Laboratory Manual for Simplified Biochemistry (ADPCN-compliant) 205.00 Nursing Theorist and Their Work 1,202.00 Nurse as Educator: Principles of Teaching & Learning for Nursing 1,202.00 Kozier & Erb’s Fundamentals of Nursing + MyLab Nursing 3,670.00 Health Assessment in Nursing +Laboratory Manual to Accompany 2,483.00 A Systemic Approach to Microbiology and Parasitology for the Health 940.00 Note: The price may change without prior notice.	3 minutes for goods Minimum of 1 minute (for photocopying, it depends on the number of copies)	Attending Personnel/ Acting Cashier/ ASBAO Director
Total			None	8 minutes

5. Consignment (Internal and External)

5.1 By Request of External Supplier

This service refers to accommodating items or goods owned by external supplier in a
consignment basis and selling the items in the bookstore. The items must be necessary to the
academic community and are not being offered in the ASBAO.

Office or Division:	Administrative Affairs
Classification:	Complex
Type of Transaction:	Government-to-Business (G2B)
Who may avail:	Any business entity whose goods/ items are necessary to the academic community and are not being offered in the ASBAO.

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Original Letter of Intent 2. Duly accomplished Consignment Agreement (CA) Form/ Contract of Consignment (CC) 3. Photocopy of the Current Business Permits of Consignor	Potential Consignor ASBAO/ Potential Consignor Government Agencies

HOW TO AVAIL OF THE SERVICES

No.	CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSIN G TIME	PERSON RESPONSIBLE
1.	Submits a letter of intent to enter into a consignment agreement addressed to the University President through the ASBAO Director/ Head	1.1 Assesses if consignment may be entered into depending on the needs of the 1.2 Coordinates with the concerned unit 1.3 Advises the client if consig	None	3 minutes 7 working days	Business Affairs Head ASBAO Director
2.	Fills out completely and submits the Consignment Agreement (CA) Form / Contract of Consignment together with the photocopy	2.1 Receives the filled-out CA Form / CC Form 2.2 Checks if the form was completely filled out and if all requirements are complete 2.3 Advises the client if all requirements have been complied 2.4 Processes the CA Form/ CC for review of the University Legal officer and approval and signature of the University President 2.5 Advises the client as to approval of the agreement 2.5 Submits to consignor the duly filled out Purchase Order of Items for Consignment Form	None	10 minutes 10 working days	ASBAO Attending Personnel ASBAO Director University Legal Officer University President
3.	Delivers the items and the price list to the office and receives the returned items, if any	3.1 Receives and checks the items per delivery list 3.2 Returns damaged items, if any, and have it received by consignor/ or authorized representative 3.3 Advises the client if all items are okay 3.3 Determines the selling price per item 3.4 Sells the items 3.5 Make sure that sold items are logged on the Purchase Order Sheet 3.6 Prepares a summary report of the status of consigned goods reflecting the received goods, sold goods and the remaining inventory.	None	1 hour 1 day	Attending Personnel ASBAO
4.	4.1 Reviews and conforms to the summary report 4.2 Receives and acknowledges the amount due on sold goods/items 4.3 Receives a copy of the report and Issues an official receipt on amount received	4.1 Requires the client to review the information on the summary report and conform if in order 4.2 Remits the amount due to client 4.3 Provides the client a copy of the acknowledged report and requires the client to issue an official receipt of remitted amount 4.4 Prepares the report on share of NwSSU and remits to the Cashier’s Office the share of the University on the total items/ goods sold with attached summary report.	None	10 minutes 30minute	Attending Personnel ASBAO Director
Total			None	21 working days, 1 hour and 53 minutes

5.2 By Request of Internal Unit

This service refers to accommodating the internal request of the Head of units to order items
or goods owned by an external supplier in a consignment basis and selling the items in the
bookstore. The items must be necessary to the academic community and are not being
offered in the ASBAO.

Office or Division:	Administrative Affairs
Classification:	Simple
Type of Transaction:	Government-to-Government (G2G)
Who may avail:	Any business entity whose goods/ items are needed by the academic community and are not being offered in the ASBAO.

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Original Copy of Duly Filled Out Request to Order Form	ASBAO

No.	CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSIN G TIME	PERSON RESPONSIBLE
1.	Head of requesting unit inquires on possible consignment for needed goods/items	1.1 Assesses if consignment may be entered into 1.2 Advises the client if consignment will be possible 1.3 Provides the client with the Request to Order Form	None	5 minutes	ASBAO Director ASBAO Attending Personnel
2.	Head of requesting unit Facilitates and submits duly filled out and signed Request to Order Form	2.1 Receives and reviews completes of the form then process the request and advises the client that update will be provided 2.2 Coordinates with potential suppliers who are willing to enter into consignment agreement. 2.3 Advises the clients when the goods/items are already available or if no supplier agrees to a consignment	None	3 minutes 10 working days 2 minutes	ASBAO Attending Personnel ASBAO Director
Total			None	10 working days, 20 minutes

5.3 Consignment with Selected Consignor

This service refers to accommodating items or goods owned by external supplier in a consignment
basis and selling the items in the bookstore as a result of an internal request

Office or Division:	Administrative Affairs
Classification:	Complex
Type of Transaction:	Government-to-Business (G2B)
Who may avail:	Consignor

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Duly accomplished Consignment Agreement (CA) Form/ Contract of Consignment (CC) 2. Photocopy of the Current Business Permits of Consignor	ASBAO/ Consignor Government Agencies

HOW TO AVAIL OF THE SERVICE

No.	CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSIN G TIME	PERSON RESPONSIBLE
1.	Fills out completely and submits the Consignment Agreement (CA) Form / Contract of Consignment together with the photocopy of business permits	1.1 Receives the filled out CA Form / CC Form 1.2 Checks if the form was completely filled out and if all requirements are complete 1.3 Advises the client if all requirements have been complied 1.4 Processes the CA Form/ CC for review of the University Legal officer and approval and signature of the University President 1.5 Advises the client as to approval of the agreement 1.6 Submits to consignor the duly filled out Purchase Order of Items for Consignment Form	None	10 minutes 10 working days	ASBAO Attending Personnel ASBAO Director University Legal Officer University President
2.	Delivers the items and the price list to the office and receives the returned items, if any	2.1 Receives and checks the items per delivery list 2.2 Returns damaged items, if any, and have it received by consignor/ or authorized representative 2.3 Advises the client if all items are okay 2.3 Determines the selling price per item 2.4 Sells the items 2.5 Make sure that sold items are logged on the Purchase Order Sheet 2.6 Prepares a summary report of the status of consigned goods reflecting the received goods, sold goods and the remaining inventory	None	2 Hours (may vary depending on the bulk of items)	Attending Personnel ASBAO
3.	3.1 Reviews and conforms to the summary report 3.2 Receives and acknowledges the amount due on sold goods/items 3.3 Receives a copy of the report and Issues an official receipt on amount received	3.1 Requires the client to review the information on the summary report and conform if in order 3.2 Remits the amount due to client 3.3 Provides the client a copy of the acknowledged report and requires the client to issue an official receipt of remitted amount 3.4 Prepares the report on share of NwSSU and remits to the Cashier’s Office the share of the University on the total items/ goods sold with attached summary report.	None	10 minutes 30minute	Attending Personnel ASBAO Director
Total			None	10 working days, 20 minutes

6. Farm Produce (Internal and External)

This includes purchasing of agri-products produced in the farm of NwSSU.

Office or Division:	Administrative Affairs
Classification:	Simple
Type of Transaction:	Government-to-Citizens (G2C)
Who may avail:	Anyone who wants to purchase the agri-product. However, only NwSSU employees may purchase the product on credit.

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Duly filled out Sales Invoice/ Summary of Sales 2. Duly signed Original Promissory Note (for credit sales only)	ASBAO ASBAO

HOW TO AVAIL OF THE SERVICES

No.	CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSIN G TIME	PERSON RESPONSIBLE
1.	Fills out completely the Sales Invoice/ Summary of Sales	1.1 Checks if the Sales Invoice/ Summary of Sales is completely filled out. 1.2 Determines the fees to be paid 1.3 Advises the client as to the amount of fees to be paid	Prevailing Market Price Note: Price may change without prior notice	3 minutes	ASBAO Attending Personnel
2.	2.1 Pays the fees (for cash sales) or facilitates and submits duly filled out and approved Promissory Note (for NwSSU Employees only) to attending personnel 2.2 Receives the items	2.1 Receives payment in case of cash sales or safe keeps Promissory Note for sales on credit 2.2 Releases the items 2.3 Collects the sales on credit when due 2.4 Prepares the Sales Report and remits the cash to the cashier. 2.4 Prepares Summary of Credit Sales at the end of the month to be submitted to the Accounting Office for proper recording and to effect salary deduction (if applicable)	None	5 minutes 30 minutes	Attending Personnel/ Acting Cashier ASBAO Director Authorized personnel of the Cashier’s Office Accounting office
Total			None	10 working days, 20 minutes

7. Food Court, Business Stalls and Other Spaces (External)

This service includes renting the food court, business stall and other spaces available for rent.

Office or Division:	Administrative Affairs
Classification:	Complex
Type of Transaction:	Government-to-Citizens (G2C) Government-to-Businesses (G2B)
Who may avail:	Any individual, group or business organization

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. 3 Copies of Contract of Lease 2. Billing Statement 3. Official Receipt (OR) of paid fees 4. Business Permits ( e.g. Mayor’s Permit, Sanitary Permit, Health Certificates) 5. 1 Original Notarized Copy of Contract of Lease	ASBAO ASBAO Cashier’s Office LGU/ DTI/ Government Agencies Tenant

No.	CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSIN G TIME	PERSON RESPONSIBLE
1.	1.1 Inquires with the office if the stall is available 1.2 Fills out the Reservation Slip And submits to the personnel	1.1 Checks the availability of the stall and informs the client whether or not the stall is available 1.2 Let the client fill out the Reservation Slip 1.3 Includes client on the waiting list 1.4 Informs the client who is next in line when the stall / space becomes available	None	3 minutes	ASBAO Attending Personnel
2.	Confirms with the office on his/ her intention to rent the stall	2.1 Discuss with the client the contents of the contract along with the rental fees and responds to questions of the client	None	30 minutes	ASBAO Attending Personnel
3.	3.1 Signs the three copies of the contract of lease and submits to ASBAO 3.2 Facilitates the notarial of the contracts and submits one original notarized copy 3.2 Receives and acknowledges the billing statement	1. Facilitates the contract for signature of witnesses and the University President Provides client with the three copies of duly signed contract 3.3 Receives and files the original copy 3.4 Prepares billing statement (two months deposit and one month advance) and gives a copy to the client	None	3 minutes 3 working days 3 working days 1 minute	ASBAO Attending Personnel ASBAO Director Head VP-Administrative Affairs
4.	4.1 Presents the billing statement to the Cashier’s Office 4.2 Pays the amount due 4.3 Receives the OR	4.1 Receives the billing statement 4.2Receives the payment and issues an OR.	Business Stalls10,000.00/month 30,000.00(2months deposit and 1 month advance) Food Court1 Stalls4,000.00/ month 12,000.00(2months deposit and 1 month advance) Open Spaces for Stalls- (1.8X1.8m) 3,000.00/month 9,000.00(2months deposit and 1 month advance)	3 minutes	Authorized personnel of the Cashier’s Office
5.	Presents the original copy of the Official Receipt (OR) to the attending personnel of the office.	5.1 Checks the original copy of the OR, photocopies the same and files the photocopy in the tenant’s folder 5.2 Returns to the client the original copy of the OR.	None	5 minutes	ASBAO Attending Personnel/ Director
6.	6.1 Receives the billing statement	6.1 Prepares monthly billing statement for the rental fee and 6.2 Provides tenant a copy of the billing statement	None	5 minutes	ASBAO Attending Personnel/ Director
7.	7.1 Presents the billing statement 7.2 Pays the amount due 7.3 Receives the OR	7.1 Receives the billing statement 7.2Receives the payment and issues an OR.	Business Stalls10,000.00/month Food Court1 Stalls3,000.00/ month Food Court 2 Stalls5,000.00/month Utilities- depends on monthly consumption in the stall	3 minutes	Authorized personnel of the Cashier’s Office
8.	Presents the original copy of the Official Receipt (OR) to the attending personnel of the office.	5.1 Checks the original copy of the OR, photocopies the same and files the photocopy in the tenant’s folder 5.2 Returns to the client the original copy of the OR. 5.2 Returns to the client the original copy of the OR	None	5 minutes	ASBAO Attending Personnel/ Director
Total			None	10 working days, 20 minutes

8. Use of Gym Facility (Internal and External)

This service includes use of the gym facility.

8.1 Use of Facility Without Fees

This service includes use of the gym facility without fees for a maximum of two hours per week.

Office or Division:	Administrative Affairs
Classification:	Simple
Type of Transaction:	Government-to-Citizens (G2C)
Who may avail:	NwSSU Temporary/ Regular Faculty, Regular Non-teaching Personnel and SCUAA Athletes

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. NwSSU Employee ID 2. NwSSU Valid Student ID/ Validated Certificate of Registration 3. Approved Endorsement Letter (for SCUAA Athletes Only)	NwSSU NwSSU Office of the Sports Director, NwSSU

HOW TO AVAIL OF THE SERVICE

No.	CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSIN G TIME	PERSON RESPONSIBLE
1.	1.1 Duly fills out the logbook/ logsheet 1.2 Presents the ID and/ or Approved Endorsement Letter (for SCUUA Athletes)	1.1 Verifies the ID, checks if there is endorsement (in the case of student athletes) and logs the ID number 1.2 Orients client on use of facility and safety measures.	None	3 minutes	Gym Attending Personnel
2.	2.1 Utilizes the gym facility 2.2 Logs out after using the facility	Assists the client while utilizing the facility	None
Total			None	4 minutes

8.2 Use of Facility With Fees

This service includes use of the gym facility with fees.

Office or Division:	Administrative Affairs
Classification:	Simple
Type of Transaction:	Government-to-Citizens (G2C)
Who may avail:	Any individual who wants to avail of the gym services other than those found in section 8.1.

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Government Issued ID	Government Agency

HOW TO AVAIL OF THE SERVICES

No.	CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSIN G TIME	PERSON RESPONSIBLE
1.	1.1 Duly fills out the logbook/ logsheet 1.2 Presents the ID	1.1 Verifies the ID and logs the ID number.	None	2 minutes	Gym Attending Personnel
2.	2.1 Pays the corresponding fees 2.2 Utilizes the gym facility 2.3 2.2 Logs out after using the facility	2.1 Receives the payment 2.2 Orients client on use of facility and safety measures. 2.3 Assists the client while utilizing the facility 2.2 Remits the payment to the ASBAO	Monthly Membership: Students500.00 Regular800.00 Walk-in: Students-40.00 Regular-60.00	1 minute 1 minute	ASBAO Attending Personnel ASBAO Director
Total			None	4 minutes

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