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This is for other disbursement transactions in the office like payment to suppliers and other internal and external clients.

Office or Division:Accounting Office
Classification:Complex
Type of Transaction:Government – to – Government (G2G)
Who may avail:All personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
• Travel OrderPersonnel/Supplier
CLIENT STEPSAGENCY ACTIONSFEES TO PAIDPROCESSING TIMEPERSON RESPONSIBLE
1. The HRMO submit the approved Travel Order to the Accounting Office1. Received approved Travel Order with other supporting documentsNone10 minutesAccounting Officer, Admin Clerk
 1.1. Prepare Itinerary to TravelNone4daysAccounting Officer, Admin Clerk
 1.2. Inform the concerned personnel for signaturesNone20 minutesAccounting Officer, Admin Clerk
 1.3. Prepare VoucherNone1 DayAccounting Officer, Admin Clerk
 1.4. Receive the obligated DV for recording and certify as to the completeness and cash availability.None30 minutesAccounting Officer, Admin Clerk
 1.5. Forward to Cashier’s Office for approved DV for paymentNone20 minutesAccounting Officer, Admin Clerk
Total: None5 days and 2 hours 

This is for other disbursement transaction in the office like payment to suppliers and other internal and external clients.

Office or Division:Accounting Office
Classification:Complex
Type of Transaction:Government – to – Government (G2G)
Who may avail:All personnel
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
• Certificate of Appearance
• Original Receipts (Transportation and Registration)
• Travel Order (for Reimbursement)
 
CLIENT STEPSAGENCY ACTIONSFEES TO PAIDPROCESSING TIMEPERSON RESPONSIBLE
1.The concerned personnel submit the liquidation documents to the accounting Office1. Received approved Liquidation documents with other supporting documentsNone10 minutesAccounting Officer, Admin Clerk
 1.3. Prepare Liquidation Report with Itinerary of Travel and Certification of TravelNone6 Days working daysAccounting Officer, Admin Clerk
 1.2. Inform the concerned personnel for signaturesNone20 minutesAccounting Officer, Admin Clerk
2. The concerned personnel submit the signed liquidation documents to the accounting office.1.3. The personnel have to return the cash if necessaryNone10 minutesAccounting Officer, Admin Clerk
 1.4. Return the documents to the accounting Office to record in monthly report of AdvancesNone4 hoursAccounting Officer, Admin Clerk
Total: None6 days, 4 hours 40 mins 

This is for other disbursement transactions in the office like payment to suppliers and other internal and external clients.

Office or Division:Accounting Office
Classification:Complex
Type of Transaction:Government – to – Government (G2G)
Who may avail:All personnel
CHECKLIST OF REQUIREMENTSWHERRE TO SECURE
• Receipts
• Invoice/Billings
•Purchase Order (Supplier)
•Other proof of payments
Personnel/Supplier
CLIENT STEPSAGENCY ACTIONSFEES TO PAIDPROCESSING TIMEPERSON RESPONSIBLE
1. Request for payment by submitting complete supporting documents1. Received complete documents in accordance to usual accounting and auditing rules as basis for the Disbursement Voucher (DV)None10 minutesAccounting Officer, Admin Clerk
 1.1. Prepare Disbursement Voucher, 2307, and journal entry vouchersNone2 hoursAccounting Officer, Admin Clerk
 1.2. Forward the signature vouchers to Budget Office if the fund source is coming from GAA, STF & Fiduciary for the issuance of ORS/BURSNone20 minutesAccounting Officer, Admin Clerk
 1.3. Receive the obligated DV for recording and certify as to the completeness and cash availability.None1 DayAccounting Officer, Admin Clerk
 1.5. Forward to Cashier’s Office for approved DV for payment.None20 minutesAccounting Officer, Admin Clerk
Total: None1 Day, 1 hour and 50 minutes 

Processing of payment of all personnel including the contractual and Job Order employees of the University.

Office or Division:Accounting Office
Classification:Complex
Type of Transaction:Government – to – Government (G2G)
Who may avail:All personnel
CHECKLIST OF REQUIREMENTSWHERRE TO SECURE
• Biometric print-out
• Accomplishment Report
•Contract
HRMO
Personnel/Supplier
CLIENT STEPS AGENCY ACTIONSFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
2. The personnel receive their biometric printout None4 hoursHRMO
Administrative Aide 1 & VI
 1.2. Print copies of biometrics as daily time record of all Personnel.None3 daysHRMO
Administrative Aide 1 & VI
 1.2. Transmit copies of biometrics print outs to the Deans Office of respective Colleges and Unit Heads of Offices and secure signatures of concerned personnel and their immediate supervisorNone4 HoursHRMO
Administrative Aide 1 & VI
 1.3. Counter check biometrics print outs from the monitoring log sheet (Faculty and Part – time Lecturer)None2 DaysHRMO
Administrative Aide 1 & VI
2. The personnel submit the approved biometric print – out to the HRMO2. Transmit signed copies of biometrics print outs of all personnel to the Accounting OfficeNone4 hoursHRMO
Administrative Aide 1 & VI
3. The HRMO submit the approved biometric printout to the accounting office3.1. Received approved & complete DTR’s and biometric printouts with other supporting of personnel services rendered from HRMONone30 minutesAccounting Office
Admin. Clerk
 3.2. Prepare payrollNone5 DaysAccounting Office
Admin. Clerk
 3.3 Forward payroll
to budget office of
the fund source is
coming from
GAA, STF &
Fiduciary for the
issuance of
ORD/BURS
respectively
otherwise,
forward the
certified payroll to
the president’s
office for the
approval.
3.3 Forward payroll
to budget office of
the fund source is
coming from
GAA, STF &
Fiduciary for the
issuance of
ORD/BURS
respectively
otherwise,
forward the
certified payroll to
the president’s
office for the
approval.
15 MinutesAccountant and
Accounting Office
Admin. Clerk
4. Submit payroll with
Disbursement Voucher
to Budget Office.
4.1 Prepare
Obligation
Request and
Status
(ORS)/Budget
Utilization
Request and
Status (BURS) for
obligation of the
payment of
Payroll.
None30 MinutesBudget Office Admin
Clerk and Budget
Officer
 4.2 Forward the
obligated Payroll
to the CAO/ VP
Administration
Office for
certification as to
necessity,
lawfulness,
validity, propriety
and legality of
transaction.
None5 MinutesBudget Office Admin
Clerk
5. Submit the certified
ORS/BURS to
accounting office
5.1 Received
certified
ORS/BURS from
budget office.
None1 DayAccounting Office
Admin Clerk Budget
Office
 5.2 Certify payroll
and forward to the
president’s office
for the approval of
payment.
None30 Minutes 
6. The accounting office
forward the approved
disbursement
vouchers to the
Cashier’s Office
6.1 Prepare ADA
pacsval, ATM
payroll and ACIC
None1 hourCashier’s Office
 6.2 forward ADA
pacsval, atm
payroll and ACIC
None 1 hour
to Landbank
None1 hour 
7. The personnel
receive payment
salary
7.1 The Landbank
of the Philippines
(LBP) deposits
salaries to the
accounts of specific
personnel.
None1 day 
Total: None11 days, 15 hrs. and 55 mins. 
Dark Green Divider

Accounting Office Organizational Structure

chief accounting officer

Cornelio C. Bautista, CPA

Chief Accounting Officer

[email protected]

Accountant 1

Michael Angelo O. Lucero, CPA

Accountant II

[email protected]

Accountant 2

Lizyl E. De Leon, CPA

Accountant I

[email protected]

Administrative Assistant III

Dulce Melody S. Celum

Administrative Assistant III

[email protected]

Administrative Assistant II

Mishelle R. Limpiado

Administrative Assistant II

[email protected]

Administrative Assistant II

Jessa P. Mahayag

Administrative Aide III

[email protected]

Administrative Assistant II

Lovelyn May M. Mahayag

Administrative Aide III

[email protected]

Administrative Assistant II

Frencis Claire R. Canonigo

Administrative Aide III

[email protected]

Administrative Aide III

Armae P. Macaloyos

Administrative Aide III

[email protected]