1. Issuance of Various Certificate of Employment
Requests of internal and external clients for various purposes
| Office or Division: | Human Resource Management Office |
| Classification: | Simple |
| Type of Transaction: | Government-to-Citizens (G2C) |
| Who may avail: | Internal & External Clients |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| For internal clients: ⮚ Duly accomplished request form for external clients: ⮚ Duly accomplished request form ⮚ Clearance | Northwest Samar State University- Human Resource Management Office, Main Campus (Walk-in clients) [email protected] (electronic request) |
HOW TO AVAIL OF THE SERVICE
| No. | CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1. | Walk-in: Secures request slip E-Service: Secures request slip via email from this address hrmo@nwssu .edu.ph | 1.1 Provides the client with the request slip | None | 2 minutes | Processing Clerk/ Administrative Aide VI |
| 2. | Walk-in: Submits the accomplished request slip E-service: Submits the accomplishe d request slip to same email address | 2.1 Receive and reviews the request slip 2.2 Prepares requested certificate 2.3 Certifies/approves the certification | None | 2 minutes 4 minutes 20 Minutes (internal) 1 day(externa l) 3 minutes | Processing Clerk/ Administrative Aide VI |
| 3. | Secures the approved certification | Walk-in: Releases the approved certification duly recorded in the logbook E-service: Releases the approved certification duly recorded in the logbook via email address of the requesting party | None | 3 minutes 6 minutes | Processing Clerk/Administra tive Aide VI |
| Total | None | Walk-in: 30 mins (internal) 1 day & 10 mins (external) E-service: 35 mins (internal) 1 day & 15 mins (external) |
2. Preparation/Issuance of Service Records
Requests for the issuance of service records for internal and external
clients for various purposes.
| Office or Division: | Human Resource Management Office |
| Classification: | Simple |
| Type of Transaction: | Government-to-Citizens (G2C) |
| Who may avail: | All personnel(in-service, transferees and retirees) |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| For internal clients: ⮚ Duly accomplished request form for external clients: ⮚ Duly accomplished request form ⮚ Clearance | Northwest Samar State University- Human Resource Management Office, Main Campus (Walk-in clients) [email protected] (electronic request) |
HOW TO AVAIL OF THE SERVICE
| No. | CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1. | Walk-in: Secures request slip E-Service: Secures request slip via email from this address hrmo@nwssu .edu.ph | 1.1 Provides the client with the request slip | None | 1 minute 2 minutes | Processing Clerk/ Administrative Aide VI |
| 2. | Walk-in: Submits the accomplished request slip E-service: Submits the accomplishe d request slip to same email address | 2.1 Receive and reviews the request slip 2.2 Prepares requested certificate 2.3 Certifies/approves the certification 2.4 Forwards the service record to the office of the University President 2.5 The University President approves the service record 2.6 The office of the University President informs the HRM office of its release 2.7 Claims and receives service record from the Office of the University President | None | 2 minutes 6 minutes 1 day 3 minutes 1 day 30 minutes 3 minutes | Processing Clerk/ Administrative Aide VI HRMO/ Administrative Officer V Processing Clerk/ Administrative Aide VI University President Processing Clerk/ Administrative Aide VI (OUP) Processing Clerk/ Administrative Aide VI |
| 3. | Secures the approved certification | Walk-in: 3.1 Releases the approved service record duly recorded in the logbook E-service 3.1 Releases the approved service record duly recorded in the logbook via email address of the requesting party | None | 4 minutes 6 minutes | Processing Clerk/Administra tive Aide VI |
| Total | None | Walk-in: 2 days & 46 mins (internal & external) E-Service: 2 days & 53 mins (internal & external) |
3. Processing of Application for Leave
All personnel are required to file their leave of absences in the prescribed
CSC Form
| Office or Division: | Human Resource Management Office |
| Classification: | Simple |
| Type of Transaction: | Government-to-Citizens (G2C) |
| Who may avail: | All personnel(temporary, permanent and casual) |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| Duly accomplished CSC Form No. 6 (3 copies) | Northwest Samar State University- Human Resource Management Office, Main Campus |
HOW TO AVAIL OF THE SERVICE
| No. | CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1. | Secures Applicatio n for Leave(CS C Form No. 6) | 1.1 Provides the client with the leave form | None | 2 minutes | Processing Clerk/ Administrative Aide VI |
| 2. | Fills up the form and have it signed by the immediate supervisor and submit the same to the HR Office | 2.1 Receive and reviews the leave application if properly accomplished 2.2 Fills up the portion of the leave application form as to leave credits balance and have it signed by the HRMO 2.3 Forwards the leave application to the office of the University President for approval 2.4 The University President approves the application for leave 2.5 The office of the University President informs the HRM office of its release 2.6 Claims and receives application for leave from the Office of the University President | None | 2 minutes 20 minutes 3 minutes 1 day 30 minutes 3 minutes 3 minutes 1 day 30 minutes 3 minutes | Processing Clerk/ Administrative Aide VI HRMO/ Administrative Officer V Processing Clerk/ Administrative Aide VI University President Processing Clerk/ Administrative Aide VI (OUP) Processing Clerk/ Administrative Aide VI |
| 3. | Inquires of the approval of leave application | 3.1 Informs client of the approval of said application | None | 5 minutes | Processing Clerk/Administra tive Aide VI |
| Total | None | 1 day & 1 hr & 5 minutes |