image-viewer

1. Issuance of Various Certificate of Employment

Requests of internal and external clients for various purposes

Office or Division:Human Resource Management Office
Classification:Simple
Type of Transaction:Government-to-Citizens (G2C)
Who may avail:Internal & External Clients
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
For internal clients:
⮚ Duly accomplished request
form for external clients:
⮚ Duly accomplished request form
⮚ Clearance
Northwest Samar State University-
Human Resource Management Office,
Main Campus (Walk-in clients)
[email protected] (electronic
request)

HOW TO AVAIL OF THE SERVICE

No.CLIENT STEPSAGENCY ACTIONFEES TO BE PAIDPROCESSING TIME PERSON RESPONSIBLE
1.Walk-in:
Secures
request slip

E-Service:
Secures
request slip
via email from
this address
hrmo@nwssu
.edu.ph
1.1 Provides the
client with the
request slip
None2 minutesProcessing
Clerk/
Administrative
Aide VI
2.Walk-in:
Submits the
accomplished
request slip

E-service:
Submits the
accomplishe
d request slip
to
same email
address
2.1 Receive and
reviews the
request slip

2.2 Prepares
requested
certificate

2.3
Certifies/approves
the certification
None2 minutes



4 minutes


20 Minutes
(internal)
1
day(externa
l)

3 minutes

Processing
Clerk/
Administrative
Aide VI
3.Secures the
approved
certification
Walk-in: Releases the
approved certification
duly recorded in the
logbook

E-service: Releases the
approved certification
duly recorded in the
logbook via email
address of the
requesting party
None3 minutes





6 minutes
Processing
Clerk/Administra
tive Aide VI
TotalNoneWalk-in: 30
mins (internal)
1 day & 10
mins
(external)

E-service: 35
mins (internal)
1 day & 15
mins
(external)

2. Preparation/Issuance of Service Records

Requests for the issuance of service records for internal and external
clients for various purposes.

Office or Division:Human Resource Management Office
Classification:Simple
Type of Transaction:Government-to-Citizens (G2C)
Who may avail:All personnel(in-service, transferees and retirees)
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
For internal clients:
⮚ Duly accomplished request
form for external clients:
⮚ Duly accomplished request form
⮚ Clearance
Northwest Samar State University-
Human Resource Management Office,
Main Campus (Walk-in clients)
[email protected] (electronic
request)

HOW TO AVAIL OF THE SERVICE

No.CLIENT STEPSAGENCY ACTIONFEES TO BE PAIDPROCESSING TIME PERSON RESPONSIBLE
1.Walk-in:
Secures
request slip

E-Service:
Secures
request slip
via email from
this address
hrmo@nwssu
.edu.ph
1.1 Provides the
client with the
request slip
None1 minute







2 minutes
Processing
Clerk/
Administrative
Aide VI
2.Walk-in:
Submits the
accomplished
request slip

E-service:
Submits the
accomplishe
d request slip
to
same email
address
2.1 Receive and
reviews the
request slip

2.2 Prepares
requested
certificate

2.3
Certifies/approves
the certification

2.4 Forwards
the service
record to the
office of the
University
President

2.5 The
University
President
approves the
service
record

2.6 The office
of the
University
President
informs the
HRM office of
its release

2.7 Claims
and
receives
service
record from
the Office
of the
University
President
None2 minutes






6 minutes








1 day












3 minutes









1 day








30 minutes








3 minutes
Processing
Clerk/
Administrative
Aide VI




HRMO/
Administrative
Officer V


Processing Clerk/
Administrative Aide VI


University President



Processing Clerk/
Administrative Aide VI
(OUP)



Processing Clerk/
Administrative Aide VI
3.Secures the
approved
certification
Walk-in:
3.1
Releases
the approved
service
record duly recorded in
the logbook

E-service
3.1
Releases
the approved
service
record duly
recorded in
the logbook
via email
address of
the
requesting
party
None4 minutes





6 minutes
Processing
Clerk/Administra
tive Aide VI
TotalNoneWalk-in: 2
days & 46
mins (internal
& external)


E-Service:
2 days & 53
mins (internal
& external)

3. Processing of Application for Leave

All personnel are required to file their leave of absences in the prescribed
CSC Form

Office or Division:Human Resource Management Office
Classification:Simple
Type of Transaction:Government-to-Citizens (G2C)
Who may avail:All personnel(temporary, permanent and casual)
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
Duly accomplished CSC Form No. 6
(3 copies)
Northwest Samar State University-
Human Resource Management
Office, Main Campus

HOW TO AVAIL OF THE SERVICE

No.CLIENT STEPSAGENCY ACTIONFEES TO BE PAIDPROCESSING TIME PERSON RESPONSIBLE
1.Secures
Applicatio
n for
Leave(CS
C Form
No. 6)
1.1 Provides
the client with
the leave form
None2 minutesProcessing
Clerk/
Administrative
Aide VI
2.Fills up the
form and
have it
signed by
the
immediate
supervisor
and submit
the same to
the
HR Office
2.1 Receive
and reviews
the leave
application if
properly
accomplished

2.2 Fills up the
portion of the
leave
application
form as to
leave credits
balance and
have it signed by the HRMO

2.3 Forwards
the leave
application to
the office of
the University
President for
approval

2.4 The
University
President
approves the
application for
leave

2.5 The office of
the University
President informs
the HRM office of
its release

2.6 Claims and
receives
application for
leave from the
Office of the
University
President
None2 minutes






20 minutes








3 minutes








1 day








30 minutes








3 minutes














3 minutes









1 day








30 minutes








3 minutes
Processing
Clerk/
Administrative
Aide VI




HRMO/
Administrative
Officer V


Processing Clerk/
Administrative Aide VI


University President



Processing Clerk/
Administrative Aide VI
(OUP)



Processing Clerk/
Administrative Aide VI
3.Inquires of
the approval
of leave
application
3.1 Informs
client of the
approval of
said
application
None5 minutesProcessing
Clerk/Administra
tive Aide VI
TotalNone1 day & 1 hr &
5 minutes