The Office of the Vice President for Administration & Finance Services ensures the
efficient use of university vehicles for official functions. Requests must be submitted in
advance with details on purpose, schedule, and destination. Approval is subject to
availability and institutional priorities.

Office or Division:	Vice President for Administration and Finance Services
Classification:	Simple
Type of Transaction:	G2G – Government to Government
Who may avail:	Head of Offices, Faculty, Employees, and Student Council

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
• Communication Letter • Vehicle Utilization Form	Client Office of the Vice President for Administration & Finance Services

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit a Request Letter	1.1 Accept the communication letter 1.2 Verify the availability of the requested vehicle in the schedule. 1.3 Issue the Vehicle Utilization Form if a vehicle is available.	None	1 minute	Staff of VP for Administration & Finance Services
2. Obtain and Complete the Vehicle Utilization Form	2.1 Endorse the form for review and signing by the approving authority. 2.2 Secure final approval for vehicle assignment.	None	5 minutes	Staff of VP for Administration & Finance Services Vice President for Administration & Finance Services, and University President
3. Submit the Completed Form	3.1 Inform the requester of the approval status. 3.2 Provide details regarding the assigned vehicle, driver, and any specific instructions.	None	2 minutes	Staff of VP for Administration & Finance Services
4. Receive Confirmation	4.1 Remind the driver at least a day before the scheduled date of utilization.	None	1 minute	Staff of VP for Administration & Finance Services
Total:		None	9 minutes

2. Function Hall Utilization (Internal and External)

The Function Hall, located on the 4th floor of the Administration Building, accommodates up to 60 persons and is available for trainings, seminars, and official gatherings. Utilization is subject to scheduling, approval, and institutional guidelines.

Office or Division:	Vice President for Administration and Finance Services
Classification:	Simple
Type of Transaction:	G2G – Government to Government
Who may avail:	Head of Offices, Faculty, Employees, and Student Council

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
• Communication Letter • Vehicle Utilization Form	Client Office of the Vice President for Administration & Finance Services

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit a Request Letter	1.1 Accept the communication letter 1.2 Verify the availability of the requested venue in the calendar. 1.3 Issue the Function Hall Utilization Form if available	None	1 minute	Staff of VP for Administration & Finance Services
2. Obtain and Complete the Function Hall Form	2.1 Endorse the form for review and signing by the approving authority. 2.2 Secure final approval for function hall utilization.	None	5 minutes	Staff of VP for Administration & Finance Services Vice President for Administration & Finance Services, and University President
3. Submit the Completed Form	3.1 Inform the requester of the approval status.	None	2 minutes	Staff of VP for Administration & Finance Services
4. Receive Confirmation	4.1 Open the function hall during the reservation date/s.	None	2 minute	Staff of VP for Administration & Finance Services
Total:		None	10 minutes