1. Receipt of Procured Goods

This serves as the guide in receiving procured goods from the office to intended end-user.

Office or Division:	Supply and Property Management Office (SPMO)
Classification:	Simple
Type of Transaction:	Government-to-Citizen (G2C), Government-to- Business(G2B), Government-to-Government (G2G).
Who may avail:	Suppliers, All Personnel (End-user)

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
Purchase Order	Procurement Office

HOW TO AVAIL OF THE SERVICE

No.	CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1	The supplier delivers the goods to the Supply and Property Management Office (SPMO).	1.1. Receive deliveries from the supplier/ contractor and checks the items vis-à-vis the Delivery Receipt. 1.2. Compare the delivery receipt/ charge or sales invoice with the purchase order.	None None	5-30 minutes 5-30 minutes	Supply Officer Supply Admin Aide Supply Officer Supply Admin Aide
2	The supplier receives the original copy of the delivery receipt and the sales invoice	2.1 Prepare Inspection and Acceptance Report (IAR) of delivered goods, equipment, supplies, and Materials and forward it Inspection Committee. 2.2 Record the delivered supplies and materials to stock cards and equipment to Property Card (PC). 2.3 Assign a property number for each equipment. 2.4 Submit pertinent documents (i.e., Purchase Order, Inspection report, Invoice receipt, delivery receipt, PAR, ICS) to the Accounting Office for payment to supplier.	None None None None	5-20 minutes 25 minutes 10 minutes 5 minutes	Supply Officer Supply Admin. Aide Supply Admin. Aide Supply Admin. Aide Supply Admin. Aide
TOTAL				55 mins. to 2 hours

2. Releasing of Common Supplies and Equipment

This serves as guide in processing the request for requisitioning common supplies and
equipment by the personnel.

Office or Division:	Supply and Property Management Office (SPMO)
Classification:	Simple
Type of Transaction:	Government-to-Citizen (G2C), Government-to- Business(G2B), Government-to-Government (G2G).
Who may avail:	All Personnel

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
Requisition Issue Slip (RIS) Property Acknowledgement Receipt (PAR) Inventory Custodianship (ICS)	SPM Office SPM Office SPM Office

HOW TO AVAIL OF THE SERVICE

No.	CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1	The requisitioning personnel fill out the Requisition Issue Slip (RIS)	The Supply Office personnel require the requisitioning personnel to fill out the RIS.	None	2-5 minutes	Supply Officer Supply Admin Aide
2	The End- user receives the requisitioned goods from Supply Office.	2.1 The Supply Office personnel prepare and issue Property Acknowledgement Receipt (PAR) / Inventory Custodian Slip (ICS) upon issuance of the equipment released to the end-user or requisitioner. 2.2 The Supply Office personnel record the equipment, common supplies and materials released/ issued. 2.3 Prepare Report of Supplies and Materials Issued (RSMI) and submit a copy of the same to the Accounting Office.	None None None	15 minutes 30 minutes 30 minutes	Supply Officer Supply Admin. Aide Supply Admin. Aide Supply Admin. Aide
TOTAL				1 hour and 20 minutes

3. Conduct of Physical Count of Inventory

This is the guide in the conduct of physical count of inventory requisitioned
by the personnel as requirement for signing of clearance or as deem
necessary.

Office or Division:	Supply and Property Management Office (SPMO)
Classification:	Simple
Type of Transaction:	Government-to-Citizen (G2C)
Who may avail:	All Personnel

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
Requisition Issue Slip (RIS) Property Acknowledgement Receipt (PAR) Inventory Custodianship (ICS)	SPM Office SPM Office SPM Office

HOW TO AVAIL OF THE SERVICE

No.	CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1	The personnel fill out request slip for request of physical count of inventory.	Issue a request slip upon request by the personnel concerned	None	5 minutes	Supply Officer Supply Admin Aide
2	Assist the Supply Officer or Admin. Aide in the conduct of physical count of property.	2.1 Conduct physical count on inventory with the presence of the personnel concerned. 2.2 Compare PAR/ICS with the actual property present during the conduct of counting.	None None	1 hour 30 minutes	Supply Admin Aide Supply Officer Supply Admin. Aide
3	Certify the report of the Supply Officer as the correctness and appropriateness of the report/ information.	Prepare report both for the serviceable and unserviceable within 3 days after the conduct of physical count.		1 day	Supply Admin Aide Supply Officer Supply Admin. Aide
TOTAL				1 day, 1 hour, and 35 minutes

4. Application for Clearance

This is the guide for complying Application of Clearance.

Office or Division:	Supply and Property Management Office (SPMO)
Classification:	Simple
Type of Transaction:	Government-to-Citizen (G2C)
Who may avail:	All Personnel

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
Requisition Issue Slip (RIS) Property Acknowledgement Receipt (PAR) Inventory Custodianship (ICS)	SPM Office SPM Office SPM Office

HOW TO AVAIL OF THE SERVICE

No.	CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1	Submit original copy of clearance Accomplish PAR/ICS for transfer of property accountability/ties Accomplish approved RS for condemnation of unserviceable property/ties	Receive the documentary requirements and check if the client has property accountability/ties.	None	15 minutes	Supply Officer Supply Admin Aide
2	Receive the list of property accountabilities	Print and provide the client a list of his/her property accountability/ ties	None	15 minutes	Supply Officer Supply Admin. Aide
3	The personnel fill out return slip for the return of property/ equipment.	Check if the property accountability /ties have been accomplished Reconcile from the SPMO record to update the client’s accountability/ties Sign Clearance	None None None	15 minutes 20 minutes 1 minute	Supply Officer Supply Admin. Aide Supply Officer Supply Admin. Aide Supply Admin. Aide
4	Received the approved application for clearance	Released the approved application for clearance	None	1 min.	Supply Officer Supply Admin. Aide
TOTAL				1 hour and 7 mins.