COMPLETE STAFF WORK (CSW) FORM
- Subject Re-Organizing the Planning and Development Services Office (PDSO) under the Office of the University President
- Planning and Development Services Office
- Requested Action: Approval
- Rationale / Background Information:
The complexity of coordinating initiatives across various divisions necessitates the leadership and authority that the Office of the University President can provide. With direct oversight, the University President will be in a position to make timely, informed decisions that ensure the effective and aligned execution of projects across the university. This restructuring allows the PDSO to function as the central planning and development hub, ensuring that all university departments whether academic, administrative, or research-focused work in concert to achieve shared goals.
Ultimately, this reorganization will enable more agile, responsive, and strategic management of the university’s growth. The University President, as the leader of the institution, will be better positioned to oversee and guide the university’s most critical planning and development efforts, guaranteeing that the university’s goals are achieved with greater efficiency, coherence, and impact/
5. Legal Basis:
- Quality Management System
- DBM National Budget Circular No. 7, Series of 2004
- Department of Budget and Management No. 589 (Revised Organization and Staffing Standards)
- National Budget Memorandum No. 145
6. Supporting Documents
- Approved Proposal
7. Recommending Approval:
RE-ORGANIZING OF THE PLANNING AND DEVELOPMENT SERVICES OFFICE (PDSO) UNDER THE OFFICE OF THE UNIVERSITY PRESIDENT
Background
The planning and Development Services Office (PDSO) plays a pivotal role in shaping the strategic direction and growth of the university. Its mandate encompasses a broad range of critical functions, from strategic planning to the oversight of project development and infrastructure management, all of which directly contribute to the university’s long-term goals. Given the increasing complexity of the university’s needs and the strategic importance of PDSO’s work, the office must operate under the direct supervision of the Office of the University President.
The Primary reason for this reorganization is to ensure that PDSO’s functions are aligned more effectively with the university’s overarching mission, which spans multiple domains Academic, Research, Extension, and Innovation, as well as Administrative and Finance Services. These diverse yet interconnected areas require cohesive planning and integrated development to propel the institution forward. Placing the PDSO under the Office of the University President, can guarantee that all initiatives, whether in academic , infrastructure, research, or external prtnerships, are seamlessly integrated into the university’s strategic vision.
The complexity of coordinating initiatives across various divisions necessitates the leadership and the authority that the Office of the University President can provide. With direct oversight, the University President will be in a position to make timely, informed decisions that ensure the effective and aligned execution of projects across the university. This restructuring allows the PDSO to function as the central planning and development hub, ensuring that all university departments whether academic, administrative, or research-focused work in concert to achieve shared goals.
Ultimately, this reorganization will enable more agile, responsive, and strategic management of the university’s growth. The University President, as the leader of the institution, will be better positioned to oversee and guide the university’s most critical planning and development efforts, guaranteeing that the university’s goals are achieved with greater efficiency, coherence, and impact.
Legal Basis
This proposal for the reorganization of the Planning and Development Services Office under the Office of the University President is anchored on several legal and administrative frameworks that ensure alignment with national standards, guidelines, and institutional policies:
- Quality Management System
The proposed reorganization supports the university’s commitment to its Quality Management System, specifically warranting alignment with established policies and procedures for continuous improvement. The reorganization would streamline processes, enhancing the overall efficiency and quality of planning and development services in the institution.
- DBM National Budget Circular No. 7, Series of 2004
This circular outlines the guidelines for the preparation and execution of the university’s budget, providing a framework for aligning strategic plans with financial resources. The reorganization will ensure that PDSO’s activities are more directly aligned with the university’s budget processes and national guidelines, particularly in relation to the allocation of funds for development projects.
- Department of Budget and Management No. 59 (Revised Organization and Staffing Standards)
DBM No. 589 provides the framework for the staffing structure and functional alignment of government offices, including State Universities and Colleges (SUCs). This proposal ensures that the PDSO’s reorganization complies with these standards, ensuring appropriate staffing, functional alignment, and resource allocation for enhanced service delivery.
- National Budget Memorandum No. 145
This memorandum governs the preparation of institutional development plans and programs, particularly in aligning proposals for General Appropriations Act (GAA) funding. The reorganization under the Office of the University President will ensure better coordination of the university’s programs with the national budget guidelines, making it easier to secure necessary funding for priority projects.
Structure and Functions of PDSO
University President
Planning & Development services
Planning
Project Development
Infrastructure and Project Management
Public-Private Partnership
Planning & Development Services
The Planning and Development Services Office (PDSO) is led by the Director and includes the Planning, Project Development, Infrastructure Project Management, and Public-Private Partnership units. These units are primarily responsible for overseeing the strategic planning, development, implementation, and management of the university’s institutional projects and infrastructure. The PDSO ensure that all initiatives align with the university’s long-term goals and contribute to its growth and sustainability.
Planning Office
- Role: Assists the University President in formulating, monitoring, and evaluating both Strategic and Operational Plans to ensure effective institutional planning.
- Functions: Collaborates with university units to prepare and update institutional development plans, leads Consultative Assemblies to align proposed programs with GAA funding, and ensures compliance with reporting standards such as the Quarterly Physical Report and Agency Performance Report
Project Development Unit (PDU)
- Role: Supports the University President in the conceptualization, development, and implementation of university programs and projects.
- Functions: Assists in securing partnerships with the funding institutions, provides technical review, assessment, and coaching for project proposals, and collaborates with university offices in establishing programs and projects aligned with the university’s strategic directions.
Infrastructure Project Management Office (IPMO)
- Role: Responsible for the planning, design, and management of priority infrastructure projects in alignment with the university’s strategic goals.
- Functions: Conducts preliminary engineering surveys. prepares feasibility studies and detailed designs, supervises the implementation of infrastructure projects, and monitors contractor performance.
Public-Private Partnership (PPP)
- Role: Manages and facilitates Public-Private Partnerships to support the development of university infrastructure and other strategic initiatives, ensuring alignment with the university’s long-term goals and priorities
- Functions: Responsible for managing and facilitating partnerships with private sector entities to support the development of university infrastructure and other strategic initiatives. The unit identifies and develops potential PPP opportunities, negotiates and structures partnerships agreements to ensure alignment with the univeristy’s goals, and coordinates with the Project Development Unit (PDU) Development Unit (DU) and Infrastructure Development Management Office (IPMO) to integrate PPP projects into the broader institutional plans.
GIL LEOVIGILDO A. ANCHETA, CPA, CSEE, DPA
Director, Planning and Development Services Office
ESTEBAN T. SEMIANO, LPT
Administrative Aide III
ALYANNA JOYCE D. CABRILLAS
Administrative Aide II